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Privacy Policy

Last updated: February 3, 2026

1. Introduction

DinkRound ("we," "our," or "the Service") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and share information when you use our recreational sports scheduling platform.

2. Information We Collect

Information You Provide

  • Account Information: Name, email address, phone number (optional), and password
  • Profile Information: Notification preferences
  • Activity Data: RSVPs, group memberships, and session participation

Information Collected Automatically

  • Usage Data: How you interact with the Service
  • Device Information: Browser type, operating system, IP address
  • Log Data: Access times and pages viewed

3. How We Use Your Information

We use your information to:

  • Provide and maintain the Service
  • Send session invitations and reminders
  • Process your RSVPs
  • Facilitate communication between group members and organizers
  • Improve and optimize the Service
  • Respond to your requests and support needs
  • Comply with legal obligations

4. Information Sharing

With Group Organizers

Important: When you join a group, the following information is shared with group organizers:

  • Your name
  • Your email address
  • Your phone number (if provided)
  • Your RSVP responses for sessions

This sharing is necessary for group coordination and is disclosed during registration. Group organizers need this information to communicate with members and manage sessions.

With Service Providers

We may share information with third-party service providers who help us operate the Service:

  • Email Services: To send notifications and communications
  • SMS Services: To deliver text message notifications (if enabled)
  • Hosting Providers: To store and serve the application

These providers are bound by contractual obligations to keep your information confidential and use it only for the purposes of providing services to us.

Legal Requirements

We may disclose information if required by law, court order, or government request, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

5. SMS Communications

If you enable SMS notifications:

  • You will receive text messages about session invitations and reminders
  • Message frequency varies based on session activity
  • Message and data rates may apply
  • Reply STOP to unsubscribe at any time
  • Reply HELP for assistance

We use Twilio to deliver SMS messages. Your phone number is shared with Twilio solely for the purpose of delivering these messages.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with the Service. We may retain certain information after account deletion as required by law or for legitimate business purposes (such as maintaining records of past sessions for organizers).

7. Your Rights and Choices

You have the right to:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Request correction of inaccurate information
  • Deletion: Request deletion of your account and personal information
  • Opt-out: Disable email or SMS notifications at any time

To exercise these rights, contact your group organizer or reach out to us directly.

8. Data Security

We implement reasonable security measures to protect your information, including:

  • Encryption of data in transit (HTTPS)
  • Secure password hashing
  • Access controls and authentication

However, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

9. Children's Privacy

The Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected information from a child under 13, we will take steps to delete that information.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or through the Service. Your continued use of the Service after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us through your group organizer or at the contact information provided in the Service.